CEO-Vision noted that a digital workplace tool must essentially be "Document Centric"; this means that collaborative and share functions must be designed around a DMS core but not in parallel.
This observation is the basis of the GoFAST concept!
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This comparison focuses mainly on the differences in terms of collaborative and universal document management.
|Content Access rights related to collaborative spaces and not to the author||✓||✓|
|Unlimited subsites ("Sites") with automatic inheritance of rights||x||✓|
|Standardized typology for Collaborative Spaces (for example: to separate "Group" spaces dedicated to cross-functional projects, "Organizations" spaces dedicated to Departments / Services)||x||✓|
|Sharing of a document between several spaces||x||✓|
|Advanced Web file explorer||x||✓|
|Publication (creates a PDF version of a given version of the working doc)||x||✓|
|Advanced search engine||x||✓|
|Non-intrusive comments and annotations to the document with notification||x||✓|
|Link sharing with audit trail and read notification||x||✓|
|Activity summary by email with configurable frequency||x||✓|
|Management of advanced templates (contextual to spaces,…)||x||✓|
|Management of multilingual documents||x||✓|
|Management of Documents deadlines||x||✓|
|Category Management ("Invoice", "Mail", "Contract", etc.)||x||✓|
|Tagging (additional to full-text indexing)||x||✓|
|Links between documents (and other content: external web pages, etc.)||x||✓|
|Online editing of non-Office documents (e.g.: editing a PDF online with your pc application and saving it directly to GoFAST)||x||✓|
|Online editing with MS-Office alternarive PC applications (LibreOffice, WPS, soon OnlyOffice...)||x||✓|
|Simultaneous editing in a multiple browser in docx / xlsx / pptx format||✓||✓|
|Simultaneous editing in a browser with review mode||x||✓|
|PaDES / XaDES e-signature (with its PDF application and the "edit online" function) or server side (optional)||x||✓|
|Management of Kanban type task||ADD-IN||✓ (Sept. 2019)|
|Simple and advanced workflows (ability to model the process and the forms related to the tasks)||x||✓|
|Retention Period Management (pre-archiving)||x||✓|
|Contents destruction following accounts termination||?||x|
|Simple and transferable administration to "business" managers, facilitating GDPR compliance||x||✓|
|Real interoperable Workflow, BPMN standard||x||✓|
|WebDAV standard interoperability||✓||✓|
|Interoperable Standard CMIS 1.1 (allows standardized access to DMS by other components, e.g.: ERP, etc.)||x||✓|
|GAFAM INDEPENDENCE AND DATA CONTROL||MS-SharePoint||GoFAST|
|OnPremise or Colocation (”Cloud Act free”)||x||✓|
|Optional Sovereign SaaS* (”Cloud Act free”)||x||✓|
*Datacenter in France/Europe owned/operated by a French/European company without American activity (Cloud Act); The "Cloud Act" is a law which was passed in 2018 by the U.S Congress which authorizes the U.S Dept. of Justice to intercept and / or request data from US companies overseas datacenters (i.e in Europe) in the case of serious crime.
**Creation of channels in a Team.