"We have moved from a siloed network infrastructure to a unique work environment"
Ms. Patricia Mugnier, Project Manager, Innovation Information Systems and Digital Uses.
PDF to download at the bottom of the page.
The problems of a "siloed" environment
- Directories lacking in cross-functionality and structure
- Duplicate files and version errors
- Too many unsecured emails and attachments
- Time wasted searching for information and documents
- Lack of internal storage space
- Risk of accidental deletion of files
Objectives of the "Unified Collaborative Work Environment" project
- Unification: A unique collaborative platform for> 3,000 civil workers
- Sharing: hundreds of thousands of documents and associated exchanges
- Optimization: business and cross-fucntional processes, and storage space
Project milestones :
- Testing of the GoFAST via a 6 month POC (October to March 2020) with> 110 users
- Migration of file server (March to April 2020)> 200k files in batch 1
- Integration of Business typologies (October 2020 to June 2021), in partnership with Territoire Conseils
- Migration of SharePoint and workflows (from September 2021) with> 400k files, metadata, links (including SEDIT), business rights ...
Next steps with "GoFAST-Communities" :
- Finality of the classification plans integration, business typologies and associated rights
- Reaching of 500 user civil servants by the end of 2021
- Digitalization of business and cross-functional processes
- Gradual migration of the entire SharePoint database
- Better response to mobile uses (tablets / smartphones)
- Promotion of communication tools with integrated chat and web conferencing